Data room confidential mode allows administrators of virtual data rooms to limit a user’s use of the VDR according to their IP address or the type of device. It’s a useful tool for M&A deals as well as other sensitive business ventures.
A good provider will permit users to create granular permissions, and also use two-factor authentication. They will also offer a remote shred feature that deletes documents downloaded after administrators have removed access. Additionally they will be able to handle the most popular file formats, including PDFs and XLSXs. The top providers can place watermarks to files that users download, which will discourage users from sharing copies the files online. They can set an expiration date on downloads to prevent unauthorised downloads.
Redaction is a third tool that allows administrators to block (black out) specific text fragments or sections of a document from authorized users. This is crucial because it will protect all personal information and critical business data from hackers. The most reliable VDR providers can modify PDF Doc, Docx, PPTX, Txt GIF, JPG and Q&A files.
Some providers allow users to print documents that automatically include a «watermark» and even download the original version. In addition, a reliable provider will offer users a question and answer feature that lets them discuss files in the data room, and save answers in a searchable database. This is an excellent tool for M&A transactions or any due diligence project.